Exhibits Expo is the Leading Exhibition Logistics Services in India, offering total exhibition logistics, exhibition logistics solutions and exhibition logistics transport services for trade shows, exhibitions, expos, conferences, and corporate events.
We help our clients with their logistics for trade show exhibits and that includes logistics of exhibiting booths, graphics, display materials, furniture, fixtures, giveaways and promotional items from warehouses to the location of the exhibitions.
Our services consist of collection, packing, transportation, freight management, delivery at venue, unpacking, material handling, warehousing and post-show logistics. We collaborate with exhibitors, event managers, logistics providers and venue providers to offer trade show logistics services as per the exhibition logistics schedule.
Countries shipped to
Typical sea transit
Carnet raised in-house
Delivery date that matters
Booking a container is one line of eight. The other seven are where exhibition freight differs from ordinary forwarding.
Cases built for repeat handling and sized to the freight mode, so the stall survives forklifts and comes home reusable.
Crate-by-crate contents matching the customs documents exactly. Mismatches are why stands sit at ports.
Sea, air or road chosen against your show date and budget, with the dispatch deadline stated in writing.
Invoices, packing lists and declarations prepared here rather than handed to a forwarder as a pile of guesses.
Raised where the stand is returning, so it moves as a temporary import and no duty is paid on it.
Both ends. Cleared into the destination and back out again after the show closes.
Timed to your build-up date and stand position, not dumped at a depot for you to arrange onward.
Home, into storage, or straight to the next show — decided before the show rather than on breakdown night.
A stand contractor is easy to judge on one job. These clients judged us and booked the next one — across different countries, venues and build regulations
Each of these is a handover in a conventional freight arrangement, and each handover is somewhere a delay begins. Under one contract they are stages rather than handovers.
Each of these started as a blank floor plan. Photographs are from the show floor, not renders.
The Big 5 Exhibition 2019 · Dubai UAE
The Big 5 Exhibition 2019 · Dubai UAE
Label Expo 2019 · Brussels Belgium
Label Expo 2019 · Brussels Belgium
Korea Build 2019 · Seoul South Korea
Automechanika 2014 · Dubai UAE
Distance matters less than exhibitors expect. These five lines account for most of the difference between two freight quotations.
| Variable | What it changes | How to reduce it |
|---|---|---|
| Mode | The single largest factor. Air freight costs several times sea for the same shipment and buys weeks, not quality. | Build three extra weeks into the programme. It is the cheapest decision on this page. |
| Volume, not weight | Most stands are bulky rather than heavy, so you pay for the space the crates occupy. | Design for flat-packing. Fabric graphics and system frames ship for a fraction of solid joinery. |
| Consolidated or exclusive | A stand that does not fill a container costs far less sharing space with other exhibition cargo on the same route. | Ask for a consolidated option before defaulting to air because sea looked slow. |
| Handling points | Every transfer between vehicle, warehouse and marshalling yard adds cost and damage risk. | Fewer transfers, even where the routing is not cheapest on paper. |
| Where the quote ends | Port-to-port looks cheap. Door-to-stand includes customs, handling and delivery into the hall. | Compare quotations that end at the same place, or you are not comparing anything. |
Sea is the default and air is the recovery. That is the honest framing, and treating air as a premium service rather than a rescue leads exhibitors to budget for it unnecessarily.
Sea from India: roughly two weeks to the Gulf, three to Europe, plus port handling and a customs allowance at both ends. Air: days in transit, but the documentation still takes the time it takes, so air compresses part of the chain rather than all of it.
The middle option worth knowing about is splitting the shipment — structure by sea on the original schedule, graphics by air later. Graphics are light, they are the element most likely to change late, and this split regularly saves a project that would otherwise need the whole stand flown.
Everything exhibitors ask us before they commit — including the questions where the honest answer is that we are not the right supplier for you.
The solution to the question of how long does exhibition freight take varies based on destination, mode of transport, customs clearance process, and exhibition program. Domestic freight transport in India takes a couple of days, while foreign exhibition shipping takes several weeks of preparation in advance.
Exhibition freight shipping cost is affected by the size of the booth, the weight of the freight, the destination, mode of transport, packaging, customs fees, warehousing, and delivery at the exhibition venue.
Sea freight vs air freight exhibition stand shipping choice is based on your budget and program timeline.
You need to ship your exhibition materials prior to the official build-up period to have enough time for their transportation and installation prior to the beginning of the exhibition.
Yes, we offer exhibition transportation, tradeshow transportation, and international tradeshow shipping for exhibitions held in India as well as abroad.
Tell us the show, your stand size and how many sides are open. We come back with a rendered concept and an honest cost band — before you have committed to anything.
